Business Meeting Talking Points Template

[OPENING — Set the agenda]
"Thanks everyone for joining. Today I want to cover three things: [topic 1], [topic 2], and [topic 3]. This should take about [X] minutes, and I'll save time for questions."

[TOPIC 1 — Status/Update]
"First, [topic 1]. Here's where we stand:"
- Key metric: [number] — [up/down X% from last period]
- What's driving this: [explanation]
- What we're doing about it: [action item]
- Timeline: [when to expect results]

[TOPIC 2 — Decision or Proposal]
"Second, I want to discuss [topic 2]. The situation is [context]."
- Option A: [description] — Pros: [list]. Cons: [list].
- Option B: [description] — Pros: [list]. Cons: [list].
- My recommendation: [option] because [reasoning]
- What I need from you: [specific ask — approval, feedback, resources]

[TOPIC 3 — Forward Look]
"Looking ahead, here's what's coming:"
- Next milestone: [what] by [when]
- Risks to flag: [risk 1], [risk 2]
- Support needed: [specific request]

[SUMMARY]
"To recap: [topic 1 one-liner], [topic 2 one-liner], [topic 3 one-liner]."

[CLOSE]
"That's what I had. Any questions or concerns?"

[Q&A PREP — Anticipated questions]
- Q: "[Expected question 1]?" → A: [Prepared response]
- Q: "[Expected question 2]?" → A: [Prepared response]
- Q: "[Expected question 3]?" → A: [Prepared response]